Field Subcontractor Expectations

Field subcontractor site expectations for Safety, Health, Environmental and Personal Conduct

The Contractor and their Subcontractors shall be an independent Contractor with respect to the work to be performed. As such, the Contractor shall be responsible for:

  • Following, imposing, and enforcing proper safety rules and regulations.
  • Following, imposing, and enforcing proper substance abuse safety rules and regulations.
  • Seeing that the Contractor and Subcontractor’s employees work in a clean and safe manner; and 
  • comply with all applicable regulations of the Department of Labor (OSHA) and/or all other governing public agencies having jurisdiction.
  • Ensuring a Risk Assessment are performed prior to the start of a project and at any time there is a significant change in project scope or new risks are identified. 

The Contractor will also be responsible to follow all applicable site rules, to assure protection and security of all employees, the public, and facilities where work is being performed. The Contractor must control any potential safety problems immediately, including workplace hazards, work-related injuries, illnesses, and incidents (material damage and near-misses).

This document is an overview of some of the key expectations for all contractors. 

COMPLIANCE WITH SAFETY DIRECTIVES 

The contractor company will certify that all contractor personnel will comply with Priority Inc., OSHA, their own and site safety regulations, and expectations, and have been instructed in the use of protective devices and practices. 

PERSONAL CONDUCT, DRESS CODE AND PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractors are expected to act in a professional manner while working on our worksites. This includes respecting teammates, other contractors and site personnel and operating in a manner that is free from vulgar or harassment of any type. Contractors must perform the assigned tasks with little to no interference with site personnel or site operations. Contractors must dress in a professional manner with no significant rips in clothing where skin is exposed and wear clothing that is free from vulgar (pictures or words), and free from political statements. PPE such as safety glasses, steel toed shoes, hardhats, and protective gloves shall be worn for protection from workplace hazards. Additional PPE must be selected and worn as identified in site risk assessments to protect contractors from the hazards on the worksite. If it is determined that any contracted employee is in violation of this PERSONAL CONDUCT, DRESS CODE or PPE POLICY while on the worksite, that employee shall be reported to the foreman and removed from the site. 

SUBSTANCE ABUSE

If it is determined that any contracted employee is using, possessing, distributing, selling, receiving, or under the influence of a detectable amount of alcohol during working hours (Including lunch or other break periods), while on the worksite, or while operating or riding in a company truck or van on the worksite, that employee shall be reported to the contracted company. Immediate steps must be taken to remove that employee from the premises to protect that employee, other contracted employees, and Priority Inc. employees.

  • Zero tolerance for illegal drug use – suspected impairment will be reported immediately.
  • Priority Inc. reserves the right to refuse to allow impaired individuals on a work site. 
  • Zero tolerance for work-related alcohol impairment – detectable alcohol symptoms will be reported immediately and will be considered to cause impairment. Priority Inc. reserves the right to refuse to allow impaired individuals to work at their sites. 

TOBACCO USE

  • The use of tobacco is prohibited while working on Priority Inc.’s behalf. No tobacco use is allowed on the worksite.
  • Any contractor in violation of the tobacco use policy will be removed from the property. 

LOCKOUT TAGOUT (LOTO)

  • Contractors are required to follow LOTO procedures when servicing any equipment and will be responsible for providing all LOTO equipment and locks for their employees use.
  • Coordinate efforts for LOTO must be part of the risk assessment review process when multiple contractors are in site. Each employee exposed to the risk must use their own lock and tag.

EMERGENCY ACTION PLAN 

  • In the event of an emergency, each contractor employee must follow the sites emergency plan. 
  • Contractors must immediately evacuate via the nearest exit and gather at the evacuation meeting place for headcount during evacuation events.
  • 911 will contact local police/fire departments. See site specific information to access an outside line.
  • Severe Weather – See site plan for Storm Congregation Area. 
  • Other Emergency – See site plan where work is being performed. 

POWERED INDUSTRIAL TRUCKS, CRANES and OTHER EQUIPMENT

  • Contractors must hold written trained and authorized certification to operate any powered industrial trucks, cranes, or other similar equipment on job sites.
  • All safety rules must be followed regarding speed, honking of horns around corners or blind curves, use of fall protection tie offs when in aerial equipment, locking out when working on potential hazardous energy, etc. 
  • Contractors must also be aware and control the risks for pedestrians and others in the area where work is being performed. 

HAZCOM - GHS

  • All materials or chemicals brought on site must be accompanied by an SDS given to the Site coordinator and any container must be labeled clearly with its contents and hazards warnings. 
  • An SDS must be retained on site for every chemical a contractor will use.
  • Contractors are required to disclose the chemicals used to the site representative when using hazardous materials. 
  • All flammable liquids brought into the job site must be in an approved safety container and equipped with flash arresters. Under no circumstances will flammable liquids be left in the building overnight outside of a designated flammable material storage cabinet or designed flammable material storage room. 
  • Low flash point liquids such as gasoline, naphtha, etc., may not be used for degreasing. Approved safety solvents must be used for this purpose. All containers must be marked with the contents of said container. 
  • Pressurized cylinders not attached to the industrial trucks that are brought into the job site shall be on approved carriers and shall be safety cylinders and secured to prevent them from falling. 
  • When transporting pressurized cylinders, the cylinders must have safety caps over the discharge valve and be properly secured by a chain, wire, or strap to secure the cylinder to prevent cylinder damage. Lifting from the safety cap is prohibited. Lifting cylinders shall be conducted by the use of proper straps to ensure tank stability.
  • Pressurized cylinders must also be marked with the material and disclosed to the site representative.

HOT WORK / WELDING PERMIT

  • Welding, metal grinding (sparks) and burning operations must be fully shielded and care must be taken to ensure no sparks or hot metals falls on personnel, equipment, or products.
  • All floors, wall openings, walls, ceilings, rafter, machines, etc must be free of combustible materials before hot work begins.
  • All electric welding equipment conditions shall be securely clamped or bolted in place and all cable insulation shall be in good condition. Certified welders shall perform all work.
  • The Contractor shall provide adequate protective materials, welding screens, fire extinguishers on their own welding carts, etc.
  • A Hot Work Permit is required for all welding and other hot work performed.
  • Hot Work being performed must be coordinated with the site representative, signed off and displayed by the contractor for the duration of the process. 

ELECTRICAL WORK 

  • Contractors shall ensure Arc Flash Personal Protective Equipment (PPE) is worn at all times where there is a risk of arc flash. 
  • Rubber insulated gloves must be inspected every 6 months and have a verification date stamped on the base of glove. 
  • Contractors shall construct a visible barrier and provide visual management to protect other personnel.
  • Contractors shall perform voltage tests with an approved, calibrated meter designed for the voltage being tested to ensure de-energization of equipment. 

WASTE, SANITATION AND CLEANLINESS

  • Contractors are responsible for the disposal or recycling of all dust, fumes, debris, waste, garbage, solvents, liquids, hazardous waste, trash, etc, generated directly or indirectly as a result of work being performed. 
  • Contractors must dispose of all waste by means of their own collection facilities or storage.
  • Any waste generated that could be considered hazardous must be properly disposed of following Federal, State and Local regulatory requirements. 

WORK AT HEIGHTs

  • Contractors must follow site procedures for Work at Heights and may need a permit for Working at Heights and Roof Access projects as required by the worksite. Work at heights is any elevation over 6 foot or when on boom lifts, bucket lifts, “cherry pickers”, etc. – including those owned and provided by the contractor.
  • Any person on a bucket lift, boom, cherry picker or similar equipment must be wearing a hard hat while on the lift and secure the area below the lifts to prevent unprotected personnel in areas where lifts are used overhead. Contractors are responsible to use fall protection, inspect and maintain the equipment as required by OSHA standards or as recommended by the equipment manufacturer for fall protection and other PPE used. 
  • When working overhead or near the edge of a catwalk, the Contractor shall construct a barrier and provide warning signs to protect the personnel, equipment, and products below the working area.
  • The Contractor shall make sure that no equipment in the area will interfere with his work or the work of the personnel underneath. 
  • Correct fall protection must be provided and utilized at all times when on lift equipment or overhead structures. The Contractor shall provide appropriate industrial man lifts for bringing the employee to and from overhead work in a protected and safe manner. Scaffolds must be properly installed, inspected and used as required under OSHA, State or Local requirements. 

WORKING AT LOWER LEVELS 

  • Contractors shall construct a barrier and provide warning signs to protect the personnel, equipment and products above the working area when working below ground level. 
  • The Contractor shall ensure that no equipment in the area will interfere with his work or the work of the personnel above.
  • Where applicable, contractors must follow proper measures for confined space entry including proper PPE, atmospheric testing, non-entry retrieval etc., as required by OSHA’s Confined Space Standard and follow other jurisdictional local occupational safety and health regulations.

TOOLS, EQUIPMENT AND SUPPLIES

  • Contractors are prohibited from using Priority Inc. tools unless specifically authorized to do so, and shall not block stairways, create tripping or other safety hazards.
  • The Contractor shall supply tools and ladders for work being completed. 
  • All equipment brought on site shall comply with all local and regional codes, equipment must be verified as being suitable and fit for purpose.
  • Passageways shall not be blocked; open pit areas are to be blocked off and barriers are to be in place until work is complete.
  • When electrical contracting is being performed, all ladders shall comply with American Safety Standard Institute (ANSI) ladder codes or jurisdictional equivalent and shall be non-conductive. 

RISK ASSESSMENT

Prior to the start of a project and at any time a significant change is made to the scope of work, a Risk Assessment must be performed to review the tasks and risks involved and ensure all risks are identified and properly mitigated prior to the start of work. 

TERMS AND CONTRACTOR NON-COMPLIANCE 

The rules and regulations contained in this packet are general and may be changed at any time. Specific safety rules, regulations and procedures will be brought to the attention as the need arises, i.e. for specific jobs and operations. When a safety violation or unsafe work practice has been observed, immediate resolution to ensure that the contract employee ceases or corrects any EHS violation prior to continuing work.

If the incident requires further investigation or action, Priority Inc. will schedule and conduct an incident review meeting with the Contractor Account Representative. Priority Inc. insists on full cooperation and observance of safety rules and regulations. CONTRACTED EMPLOYEES WHO DO NOT CONFORM TO THESE SAFETY RULES AND REGULATIONS WILL NOT BE ALLOWED TO WORK ON THE PROJECT. All contractors are liable to dismissal from the site for the following reasons, including but not limited to: failure to follow SAFETY and FIRE Prevention rules including smoking in restricted areas; unauthorized use of property; reasonable suspicion of theft or failure to follow security requirements including trespassing in unauthorized areas; reasonable suspicion of alcohol or drug use, inappropriate or unseemly behavior; or failure to make proper use of personal protective equipment, including fall protection. 

CONTRACTOR RECEIPT OF RULES

I understand that I am a contractor working for Priority Inc. While I am working at a job site for Priority Inc. I agree to follow applicable environmental health, and safety policies, procedures and follow all appropriate Safety and Environmental Laws and Regulations and I will conduct myself in a manner which will ensure my safety and the safety of others.

Each Contractor on the job site must be aware of the risk of injury from equipment and other causes, the undersigned for himself and his legal representatives hereby assumes all risk of, releases Priority Inc. and agrees to hold it harmless from liability for any personal injury or loss of property while upon its premises due to any cause whatsoever, except that solely the result of negligence of Priority Inc.

I certify that: